Perform a variety of fairly routine to moderately complex administrative duties to assist an executive or major department head in the performance of their duties. Must be skilled in multiple tasking. Performs other duties as required.
Perform secretarial functions.
Updates timekeeping records and notifies the Payroll Administrator of any corrections that need to be made.
Compile and prepare regular and special reports.
Maintain diversified files and documents for the function or department.
Administer programs, projects and/or processes specific to the operating unit served.
Contact other departments or supervisors to request or follow-up on information or reports required by the executive.
Education and/or Experience
High school diploma or general education degree (GED). Prior office background utilizing office equipment such as calculators, computers, typewriters, etc. Must be familiar with various software programs such as Lotus, Excel and Word.
Ability to read and comprehend instructions and correspondence. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.